Administrative Assistant
About us
At Hellmann we are: caring, entrepreneurial, forward-thinking, reliable and so much more!
We put our people at the heart of everything we do, because for us, relationship matters. Joining us does not just mean becoming part of a global logistics company. It means much more than that: You will become part of a supportive team and have a strong loyal leader behind you. Dare to think outside of the box? Your creativity has no limits and we will give you the opportunity to try out new things. Are you ready to rock the future with us?
This is a regional level role. We are looking for a dedicated Administrative Assistant to work closely with our Director, providing essential support in day-to-day operations and strategic initiatives. This role is perfect for someone who thrives on collaboration, problem-solving and making a real impact within a growing organization.
About the job
-
Managing and maintaining the Director’s calendar
-
Maintaining comprehensive and accurate records for the department
-
Coordination of meetings, creating PowerPoint Presentations, managing department page updates, coordinating monthly reporting & managing project action plans
-
Arrange on and off-site meetings, events & appointments
-
Ensure that the Director is informed of priorities, deadlines and challenges
-
Assist the Director in tracking key operational metrics, by organizing and compiling data, researching facts, and coordinating information retrieval
-
Complete accurate and detailed reporting as requested
-
Respond to a wide variety of requests for information, policies and procedures and executive action
-
Analyze problems and determine an approach
-
Assist with administrative work as needed including obtaining signatures, scanning and electronic filing
-
Conduct tasks such as training, event planning and communication
-
Manage and publish department newsletters
-
Maintain confidentiality in all aspects of team and company information
-
Operate independently with minimal supervision
About You
-
Bachelor’s Degree
-
Base should be in the UAE
-
Prior experience reporting to the top management and organizing travels, filing, scheduling meetings & calendars
-
Proficient in Microsoft Office applications (Word, Advanced Power Point & Excel)
-
Excellent communication skills
About our specials
-
Hellmann is a German multinational organization, that values culture and actively engages in a variety of initiatives planned on a quarterly basis.
About our benefits
Team Building
Monthly team activities to bring the team together and support charities
Supportive Work Culture
Work in a safe, multi-cultural, inclusive environment where everyone is respected
Development
We always look internally before advertising externally for open positions within the company
Flexible working conditions
We have a flexible work - life balance scheme
About the next steps
If you are excited by this fantastic opportunity and have what it takes to excel within this business, then click APPLY NOW!
Hellmann Worldwide Logistics is an equal opportunity employer.